I just bought a membership? What's the next step?

Make sure you and your seller have completed the Close of Sale form. The form and the $75 must be sent to the membership coordinator. The seller must disclose all the responsibilities of being a member of a cooperative swim club and the buyer acknowledges the responses on that form. Until the membership coordinator gets that document, liability of the membership still remains with the old member and nothing is initiated for the new member. Make sure the form is mailed to the coordinator, not left at the clubhouse. The mailing address is on the form.

I just bought a membership and haven't heard from anyone.

Make sure your seller sends in the Close of Sale form immediately. Check with them first before calling the membership coordinator. If it has been sent and the membership coordinator is aware of the sale, please be patient; your Welcome Packet is coming.

Post-Season: I bought a membership after the season and I haven't heard from anyone.

Make sure the Close of Sale is sent out. Your Welcome Packet may not come until March. Dues for the next year are not due until April 1, so what's the hurry? If in doubt, contact the membership chairperson by phone or email through the website.

When can I get into the pool?

When the close of sale form is received or when the seller notifies the coordinator of a completed close of sale, the new member can start using the pool on a temporary basis , pending the completion and receipt of the required contractual paperwork from the Welcome Packet.

What do I do when I see the gatekeeper?

Tell them that you are a new member and they will ask you to fill out a temporary key card. Sign the book and under key, put down your key # or NM. *When we receive your emergency card from the Welcome Packet, it will be enveloped in a plastic sleeve indicating your permanent status.

What is the Welcome Packet?

Consider it similar to "escrow" documents that require your signature. After the Close of Sale form is received, the membership coordinator will issue you a "Welcome Packet" which contains your contract, acknowledgement of membership obligations, emergency card, contacts for gatekeeping /maintenance, payment schedule if applicable and any other information that you would need to know as a member. The bylaws and newsletters can be downloaded from the club website, http://www.larkey.org/member.htm. If you do not have online access, it will be mailed to you in the Welcome Packet.

When do I pay my dues?

The Welcome Packet will give you all the information/instructions regarding dues: when it is due, how much and where to send it.

The total cost of membership and dues was a big expense; can I pay in installments?

We are understanding and know that most households run on a tight budget. You will be allowed to pay in 3 installments. A payment schedule form will be in your Welcome Packet; it serves as a reminder of your payment dates - we don't send out invoices.

What happens if my payment is late?

You are given 2 weeks to pay your dues after the Welcome Packet is sent out. If you cannot make your payment on time or you are out of town, please let the membership coordinator know. Your temporary card is only good for a limited time. Within a reasonable time, at the discretion of the membership coordinator, you can be forfeited for lack of payment. If your children are involved on the swim team, other stipulations can take place.

I am an Associate Member. What happens next year?

A letter will be sent out before next year's season, inquiring if you intend to stay or not. It will tell you what to do.

Will the club buy my membership?

No.

What do I do?

After you decide to sell your membership, please call or email Marcia Eaton. You will put on the courtesy list which goes out to every prospective lead that we receive. However, you must take a proactive role in promoting and selling your own membership. It is not the club’s responsibility to sell your membership.

What’s the deadline for notifying the club that I need to sell? Deadline for notifying us of your plan for sale is expected by April 1, with the exception of transfers, emergencies and other unforeseen circumstances that create the need for “last minute notice” sale.

What if I still owe money to the club from the previous year’s dues?

You must be completely paid-up in your dues and assesments' from the previous year to remain “active”. This includes maintenance and gatekeeping obligation. If you are delinquent all fines must be paid. Until then, you are not active and cannot sell the membership. The board will give you at least two notices, either by phone or by letter, before forfeiting.

How do I sell my membership?

Suggestions that have worked in the past are 1) posting at neighborhood/public bulletin boards, 2) leaving flyers at schools, 3) talking to your neighbors, 4) asking around, just to name a few ideas. When a lead calls from the courtesy list, respond promptly. Generally, memberships with email connections are moving faster.

What happens after I find a buyer?

You need a copy of the “Close of Sale” form to finalize the sale which can be found here. You can print it out and then meet with your buying party or complete the form and send them to the buyer. The buyer should then mail the form and the $75 transfer fee to the membership coordinator. This will close the chapter on you and open the door for the new member. Until the form and check are received, NO new paperwork is generated for the new member as contractual liability willl still rest with the old member.

Should I pay my annual dues?

That is up to you. Dues are due April 1 and delinquent May 1. If you don’t feel your membership is going to sell, it might be wise to pay the dues and just have your buyer reimburse you during the sale. You may wish to prorate the amount to be reimbursed based on when the sale occurred in the season.

What should I sell for?

Sorry, the club does not get involved in establishing selling prices, except for memberships sold through the club which runs full price. Current price is $350. Memberships sold through the club do not require a transfer fee. Memberships sold by members are subject to a $75 transfer fee so sellers should keep that in mind when setting their price. Please don’t panic and give your membership away. It has value and giving it free to someone devalues the rest of our memberships.

What happens to my guest passes and refreshment punch cards?

Unless you personally designate, any remaining guest passes or punch cards associated with your membership will be donated to the new buyer.

When does forfeiture happen?

Memberships will forfeit by June 25 (or when the board chooses) if not sold and dues have not been paid. If dues were paid, you have all season to sell your membership. Otherwise, you will be forfeited as an “inactive” member.

What happens if I forfeit?

Memberships will forfeit by June 25 if not sold and dues have not been paid. If you forfeit, the membership defaults back to the club. If you wish to be reinstated and be active in order to sell your membership, you must follow the procedure established in the By-Laws.

If I sell my house, can I include the membership along with the sale of the house?

Yes, you may do that but only in accordance with our bylaws which in Section IIE states, “...any involuntary transfer of membership or voluntary transfer without written approval of the Board of Directors, the membership shall automatically terminate and revert to the Club, and the former member...shall have no right title, or interest...”. You may sign in a written statement requesting your intent to transfer the membership to the new owner but they are still subject to the $75 transfer fee and to the payment of